---
title: January 2026 Compliance Update
description: An update from the compliance team
---

[Staff News ](https://sms-environmental.co.uk/staff-news)

# [January 2026 Compliance Update](https://sms-environmental.co.uk/staff-news/january-2026-compliance-update)

 Written by [MEDIA TEAM](https://sms-environmental.co.uk/staff-news/author/media-team) | Jan 28, 2026 8:56:54 AM

## **Disinfections:**

- Feedback and audit evidence has shown that there are some gaps in our disinfection processes or RAMS
- Our RAMS are being rationalised to make the easier to use and follow, an update will be given in the February toolbox talks on the updated RAMS
- In the meantime, a reminder on some aspects that have been seen to be missed: 
    - PPM levels for sentinels must be recorded
    - PPM levels at the start and end of the job need to be entered into Opuz Mobile
    - PPM levels every 30 minutes for the duration of the contact time also need recording
    - Eg, for a 2 hour disinfection readings must be taken at 0 mins, 30 mins, 1 hour, 1 hour 30 mins, and 2 hours
- The PPM level and contact time information must be put on the task by the account manager, and these times and levels need to be followed. This information is vital to ensure that the engineering teams can plan correctly and carry out the work effectively.

## **E-learning Platform - General Training**

- We are rolling out a new e-learning platform, firstly to new starters
- This will also be used for renewals going forward for all staff (except for UKATA asbestos training which remains separate)
- The new system has 2x apps, in testing these have worked on a variety of iPads far better than the previous online system
- There are other aspects within the system that are included with our package at no cost to the business. In the long term we may utilise some aspects, but where we have a better system already we will not replace what we currently use.
- **The new apps (BrightSafe and BrightHR) are only going to be used for e-learning at the moment. Any other aspects interacted with will not be monitored. Please ensure you use the correct site for the correct purpose!**

## **Audits**

- In February we will be audited by BSI against ISO9001 and 14001 - the standards for quality and the environment
- Please see our quality and environmental policies attached
- In December we were audited by the Legionella Control Association (the LCA), the response for this audit is being submitted in late January and we will then await their feedback. Thank you to everyone who has assisted in carrying out any corrective actions off the back of this audit!  

**For Oxford University Engineers - Incident Reporting Update**

- It was recently raised at the Estates Services Safety Improvement Group that there is some uncertainty about which contractor incidents need reporting on IRIS and who should report. To ensure clarity and compliance, please follow the guidance below.

**Who should report?**

**When should an incident be reported?**

Report contractor incidents on IRIS if they:

If you are unsure whether to report, **please report it anyway**.

## **Examples**

**Reportable incidents:**

 

Thank you for supporting a safe working environment.

 

 

 

[View full post](https://sms-environmental.co.uk/staff-news/january-2026-compliance-update)

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